How long should an office printer last before needing replacing?

Replacing an office printer is not something you have to do often if you follow a few basic rules when choosing the correct device. Whether looking for a Brother laser printer or a Toshiba multifunction device, knowing when to upgrade or replace your printing solution will depend on a few factors. With proper usage and maintenance, a printer will usually last 3 to 5 years. It can also depend on how often it is cleaned and its load on printing. So, learn how often should you replace an office printer for your gain.

Reasons for Upgrading and Replacing an Office Printer

Replacing an office printer might be down to its age and functionality, and the device no longer meets your requirements. You now need a larger device to print more pages per minute or more efficiently. You might also require printing abilities in A3 size or one with more extensive storage trays. With a Brother laser printer or Toshiba multifunction device, there is something that fits every need.

Eventually, all technology will require an upgrade due to software requirements or the wear of parts over time. So, you need to learn how often should you replace office printers. Also, it should be at the top of your mind to make your business run more efficiently. Old and faulty machines can begin to impact productivity. While considering an office printer for sale upgrade, consider whether it’s time to upgrade your office computer from a range of products.

Replacing an Office Printer Signs for an Upgrade

While traditional inkjet printers may be capable of working well enough in a home office setting, laser printers are most common in an office. They are heavily focused on printing lots of documents. A telling sign you need an upgrade is if you are spending more on ink cartridges than the cost of a new printer. As technology improves, upgrading to an office printer for sale with a better page yield per cartridge is often more efficient.

Here is a helpful guide to buying toner and ink cartridges. Poor printing quality or slower printing is also a sign to replace an office printer. This is also why new machines such as Brother laser printers and Toshiba multifunction devices focus on cleaning and maintenance to improve the product’s life.

Replacing an Office Printer Means Helping the Environment

Many businesses are focused on carbon footprint and energy efficiency, and your printer of choice must allow you to meet those goals. You can use less toner or paper, focusing on printing predominantly in black and white. You can also upgrade to multifunction devices that enable double-sided printing. Another thing is ensuring devices have sleep modes. These steps can help drive savings for your business and have environmental benefits.

The Bottom Line

A good rule of thumb is that office printers should last around three to five years, but how long it lasts depends on how often you use them, how well you take care of them, and the printer’s quality. You can extend the life of your printer with regular maintenance and proper usage. However, if you see frequent troubles or a significant increase in operational costs, it may be time to replace it. Your ability to keep your workplace running smoothly and efficiently depends on your familiarity with these elements. IT will then help you plan for renovations promptly.

Speak to Our Experts

Mercury Business Supplies is the expert in office products, computing, and printing supplies in Longreach. Call us at (07) 4658 3544 to discuss how we can meet your business needs today.